Ava
The chief of staff your board never had to hire.
Ava sits between your calendar, your systems and your people. She prepares the meetings, chases what was agreed, and cross-checks what people say against what the data shows.
What Ava does
Calendar and meeting orchestration
Finds slots across conflicting calendars, proposes the time, writes the agenda and sends it out.
Board-ready briefings
Pulls status from CRM, project tools and email into one honest brief: what is good, what is not, and what needs a decision.
Commitment tracking
Keeps a register of every action item from every meeting, with an owner, a deadline and a visible age.
Proactive risk alerts
Compares what people report against what systems show, and escalates the gap by chat, phone or in the meeting itself.
Travel and logistics
Plans trips, shapes the day around them and keeps the itinerary in one place.
A day with Ava
One scenario across three channels — chat, phone and a meeting — with the same memory running through all of them.
The contradiction
Ava reads the CRM and the tracker. Sales has promised a client a module demo on Friday; the ticket is still In Progress and there have been no commits for four days. She messages the delivery lead: will this land on Friday? He says it is under control. She records the answer — and flags the status as at risk, because the answer contradicts the data.
The call nobody wanted to make
Ava calls the CEO. Sales promised a demo on Friday. The delivery lead says it is fine, but there have been no commits in main for six days and the team is waiting on API keys from the client. If nothing changes, Friday is a reputational miss and weekend fixes eat roughly 15% of the margin.
The evidence
Ava joins the board call as an avatar. The delivery lead repeats that everything is on track. Ava, politely: at 09:12 today you confirmed the project was under control, but there have been no commits in main for six days and the client has not delivered the API keys. Realistic completion is 48 working hours from the moment they arrive. Then she proposes the fix — move the demo to Tuesday, on the record, citing the missing keys.
What changed for one team
Anna · CEOAlephProfile: Software house, 140 people, three delivery streams, board of four.
- The CEO spent roughly six hours a week chasing status updates.
- Action items lived in four separate sets of meeting notes; about a third had no owner.
- Delivery problems surfaced at the steering committee, usually a week too late.
- Around 10 hours a week returned to the board.
- Every action item has an owner, a deadline and a visible age.
- Delivery risk reached the CEO five days earlier on average.
The useful part is not that Ava writes the brief. It is that she asks the question nobody in the room wants to ask.
Things people ask Ava
- “Find a slot for the board meeting next week and draft the agenda.”
- “Prepare a briefing for the meeting with client X — is this account healthy or not?”
- “Remind me what was agreed last time. Did they do it, and what is the progress?”
- “Where does our delivery backlog collide with the signed pipeline?”
Where Ava works
In the panel or as a widget on your own site.
Its own number, inbound and outbound, with natural speech.
Joins video calls as a participant, hears and speaks.
A photorealistic presence for meetings and presentations.
Yours, not ours
Everything above is how Ava works by default. If your process looks different — other thresholds, other approval paths, other systems — we reshape Ava around it. Same engine, your rules.
Want to see Ava on your data?
We run a short audit, pick one painful process and put an Operator on it with a human approval step from day one.
Book a demo